Article 1

Name

  • 1.01. The Name shall be Colonel George Lamb Willard Camp #154 (hereafter referred to as the Camp), constituting a CAMP and unit of the New York Department of the Sons of Union Veterans of the Civil War, chartered on December 25, 1899.

Organization

  • 1.02.  The Camp shall be constituted and remain constituted as provided by the Constitution and Regulations (C&R) governing the National Organization, Sons of Union Veterans of the Civil War. The Camp is organized as an unincorporated association under the laws of the State of New York. The organization is organized exclusively for charitable, religious, educational, and scientific purposes under section 501(c)3 of the Internal Revenue Code, or corresponding section of any future tax code.

Activities Not in Furtherance of Exempt Purposes

  • 1.03.   No part of the net earnings, if any, of this unincorporated association, shall inure to the benefit of, or be distributable to its members, trustees, officers or other private persons,except that the unincorporated association shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes described in section 501(c)3. No substantial part of the activities of the unincorporated association shall be the carrying on of propaganda, or otherwise attempting to influence legislation, and the unincorporated association shall not participate in, or intervene in (including the publishing or distribution of statements) any political campaign on behalf of or in opposition to any candidate for public office. Notwithstanding any other provision of these by-laws, the unincorporated association shall not carry on any other activities not permitted to be carried on (a) by an unincorporated association exempt from federal income tax under section 501(c)3 of the Internal Revenue Code or the corresponding section of any future federal tax code, or (b) by an unincorporated association, contributions to which are deductible under section 170(c)2 of the Internal Revenue Code, or the corresponding section of any future federal tax code.

Preamble

  • 1.04. This is a nonprofit organization, a creation of the Grand Army of the Republic (GAR) in 1881. On August 20, 1954, the Sons of Union Veterans of the Civil War (hereafter referred to as the SUVCW) was incorporated by an Act of Congress by the passing of Public Law 605 of the 2nd Session of the 83rd Congress.
  • 1.05. These Bylaws incorporate the types of membership and duties of officers as described in the Bylaws of the SUVCW National Organization (hereafter referred to as National) and/or of the Bylaws of the SUVCW New York Department (hereafter referred to as State).

 Article 2

Objectives

  • 2.01. The objective of the Camp shall be:
  • 2.01.1. To perpetuate the memory of the Grand Army of the Republic, and the men who fought to preserve the indivisibility of our Republic
  • 2.01.2. To honor the memory of the wartime President, Abraham Lincoln and other leaders and personalities of the Civil War period.

 Article 3

Activities

  • 3.01. The support of the objectives of the State and National organizations
  • 3.02. Sponsoring and participating in ceremonies and programs.
  • 3.03. The maintaining and preservation of monuments and plaques related to the Civil War.
  • 3.04. Decorate the graves of Civil War Veterans on Memorial Day.
  • 3.05. Publication of the Camp newsletter and roster of membership

 Article 4

Special Funds

  • 4.01. Monument Fund
  • 4.01.1 For the restoration of Civil War monuments or plaques
  • 4.01.2. Held in a separate special bank account for this purpose
  • 4.01.3.   All expenditures from which will be made by the Camp Treasurer as directed by the Camp
  • 4.01.4. Treasurer will maintain a detailed accounting

 Article 5

Dues and Fees

  • 5.01. Any initiation fee required by the Department or the National Organization shall be charged each new member at the time his application is accepted by the Camp.
  • 5.02. Annual Camp dues shall be charged and due during the month of January each year.
  • 5.02.1. Annual fees are determined by the per capita levy of the National Organization, Department and Camp.   Dues shall be according to the current policy of the National Organization, Department and the Camp.
  • 5.03.New Members Dues Schedule.  Camp fees for new members shall be pro-rated by quarters (Q) as follows:

   

Quarter (Q) Inclusive Months Percentage of Dues to be Paid
Q1 January, February, March 100%
Q2 April, May, June 75%
Q3 July, August, September 50%
Q4 October, November, December 25%

 

  • 5.03.1. New member dues required by the Department and National Organization shall be collected at the time a new member application is approved by the Camp.  Dues shall be according to the current policy of the Department and the National Organization.
  • 5.04. Fees and dues schedules for the Camp shall be considered for review on an annual basis.  However, any member can request a review of the Camp dues structure at any time. Changes in the fee structure will be referred to a committee.
  • 5.05. Legal address of the Camp will be a post office box accessible to the Commander, Secretary and Treasurer.
  • 5.06. Bank signatory will be the Treasurer with approval of the Commander.

Article 6

Membership

  • 6.01.  Hereditary Membership: Full Members (can hold office, can vote) Juniors Members (can attend meetings, cannot hold office, cannot vote).
  • 6.02. Non-Hereditary Membership: Associate Member (can attend meetings, can hold office, and can vote).  Junior Associate (can attend meetings, cannot hold office, and cannot vote).
  • 6.03. Full members are allowed to become Life Members. The Life Membership fee is paid in accordance with the National Organization.
  • 6.04. Nothing in this article and its subparts can contravene the requirements of the National Organization regarding membership.

 Article 7

Officers and Committees

  • 7.01. The elected officers of the Camp shall be the Commander who shall be the ranking officer, the Senior Vice Commander, the Junior Vice Commander, the Secretary, the Treasurer (the offices of Secretary and Treasurer may be combined), and Camp Council.
  • 7.02. Nominations of Officers shall be by the attending members at the October Camp meeting.  The Secretary will then contact all members with a notice that additional candidates can be nominated if their name is submitted to the Secretary by the end of October.  
  • 7.02.1. Election of Officers shall be by the attending members at the December Camp meeting.
  • 7.02.2. The Officers of the Camp shall be installed at the regular January meeting of the Camp held in the subsequent calendar year.
  • 7.03. Upon installation at the regular January Camp meeting, all elected officers will assume their duties. In the unforeseen event of the cancellation of the regular January Camp meeting, the officers will be installed at a special meeting called in January.
  • 7.04. Appointed officers: on assuming office, the Commander shall appoint all other Officers.
  • 7.05. Delegates and Alternates for the Department Encampment will be on a volunteer basis.  Appropriate credentials will be supplied by the Camp Secretary.
  • 7.06. The Camp fiscal year will be from July 1st through June 30th of the subsequent year. The Treasurer will provide a detailed financial status report to the Camp at each monthly meeting.
  • 7.07. Officers who fail to fulfill their duties and/or to attend regular meetings during a period of six consecutive months, may, upon vote of the members attending a regular meeting of the Camp, be removed from office.   An election will then be held at the next regular meeting to fill the vacancy.
  • 7.08. There shall be appointed a GAR Room Liaison Officer, who shall be the liaison between Albany County and the Camp.  Said Officer can appoint a Select Standing Committee for the Albany GAR Room.
  • 7.09. The Camp may have a Camp Welfare Committee. It shall be the purpose of the Welfare Committee to assist in maintaining the membership in good standing; to actively assist in obtaining new members; and to suggest to the Camp means of creating and maintaining interest in all Camp activities.
  • 7.10. Committees: There shall be a Standing Committee for the Carlton Covell Award, JROTC/ROTC Award, New Mount Ida Cemetery Project, Vale Cemetery Project, and Camp Member Appreciation Awards.

 Article 8

Meetings & Meeting Notices

  • 8.01. Regular meetings of the Camp shall be held on the first Saturday morning of each month except for July and August when there will be no regular meeting.  This does not preclude the calling for a meeting of the Camp in July and August at the request of the Commander or by vote of the membership.
  • 8.02. The Camp meeting location is to be established by the Camp Council.
  • 8.03 Any changes in the date and time of regular meetings, due to exceptional circumstances, are to be by mutual agreement between the Commander, Camp Council and Secretary.
  • 8.04. The Treasurer, by direction from the Camp Council, is to make the necessary payments to secure meeting facilities.
  • 8.05. The Secretary is to provide timely notice to all members by e-mail, mail, or phone of the place, location, date and time of all Camp meetings.

 Article 9

Youthful Members

  • 9.01. All Brothers under the age of 18 years of age should be accompanied by a parent or person designated as a Guardian (grandfather, brother over the age of 18 years, or uncle) when participating in any SUVCW activity.
  • 9.01.1. At no time will a non-related Brother be permitted ‘one on one’ contact with a Brother under the age of 18. Any interaction with a Brother under the age of 18 must include at least two (2) Brothers over the age 18 at all times.
  • 9.01.2. A Brother who witnesses, or suspects in good faith that any type of physical, mental or sexual abuse of any member under the age of 18 has occurred, will immediately report such suspicion to local authorities first and local Camp and Department Commanders immediately.
  • 9.01.3.  All Brothers must comply with all applicable local and state laws pertaining to child abuse.
  • 9.02. Suggested Optional Training
  • 9.02.1. Every Brother over the age of 18 who may have contact with a Brother under the age of 18 should complete training related to protecting children from abuse of any type.
  • 9.02.2. Free training is available from the Boy Scouts of America at http://www.myscouting.org. Upon completion, you will be able to print a certificate along with a wallet-size certification card which is good for a period of 2 years.
  • 9.02.3. While this training is not a requirement, it is highly suggested as a tool to protect our youthful members and Brothers.

Article 10

Separation, Dissolution and Disposition of Assets:

  • 10.01. In the case of surrender or forfeiture of the Camp Charter, all Camp property and assets shall be turned over to the National Commander-in-Chief of the Sons of Union Veterans of the Civil War via the Department Commander of the affected Camp acting as his duly authorized representative to collect and hold all such property in trust for the National Organization,Sons of Union Veterans of the Civil War, an organization exempt from taxes under section 501(c)3 of the Internal Revenue Code.
  • 10.02.  All property of the Camp shall be held for the National Organization, Sons of Union Veterans of the Civil War, as a charitable trust that is held and used for the purpose for which the Order exists. Any such transfer or disposal within six months of disbandment or surrender of the Camp Charter without the written consent of the National Commander-in-Chief of the Sons of Union Veterans of the Civil War is prohibited. The property and funds of the Camp shall not be divided among its members.
  • 10.03.   In the event the National Organization, Sons of Union Veterans of the Civil War, no longer exists, said property and funds shall revert to the benefit of the first and any remaining organization of the Allied Orders of the Grand Army of the Republic or in their absence, to the State archives of New York.
  • 10.04.  Notwithstanding the above language, upon the dissolution of this organization, assets shall be distributed for one or more exempt purposes within the meaning of section 501(c)3 of the Internal Revenue Code, or corresponding section of any future federal tax code, or shall be distributed to the federal government, or to a state or local government for a public purpose.

Article 11

Bylaws Amendments

  • 11.01.  Amendments to these bylaws requires a thirty-day notice (via mail or e-mail) to all Camp members.  The notice will include a copy of each proposal and/or the entire modified copy of the bylaws. Comments from the membership shall be made during the intervening 30-day period.
  • 11.02. Approval of amendments to these bylaws shall be made during a regular Camp meeting with an affirmative vote of two-thirds (2/3) of the members present and eligible for voting, provided that written notice of the proposed amendments shall have been sent to the membership at least ten (ten) days prior to the date of said meeting.

Article 12

Special Considerations

  • 12.01.  Bonds: No Officers are bonded. The Treasurer is responsible for the Camp checking and savings accounts, and Camp property.
  • 12.02. Suspension of By-Laws. No suspension of the Camp by-laws can occur without membership review, discussion and approval at a Camp meeting.
  • 12.03. Members in good standing are allowed to be nominated/elected a Camp Officer after completing three consecutive years of membership.

The above by laws were presented at two regular meetings of the camp and were adopted by members in good standing that were in attendance.

 

Camp Commander –

Date

 

Department Commander –

Date